Dear Sirs,
We thank you for your letter of ____________ (Date) along with your trade order form and have pleasure in informing you that we can place an initial order for ____________ (Quantity of Product) provided you agree to give us a credit of ____________ (Days).
We shall appreciate your reply by fax.
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Thank you
Yours faithfully,
(Your Name)
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Reply to Above
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Dear Sirs,
We were pleased to have your letter of ____________ (Date) about your intention to place an order worth ____________ (Quantity of Product).
We would be too glad to send the goods but since we have had no occasion to deal with you in the past, may we request you to send us a business reference or a letter from your banker?
We shall now look forward to your reply.
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Yours faithfully,
(Your Name)