To
The Sales Manager,
(Address)
With reference to my conversation with you on the telephone, I am forwarding herewith a list of Items that I desire be dispatched to me as early as possible.
This being the first order with your company, I hope your prompt services will augment our long term relationship.
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Enclosed is the order which, I request, be met on the terms settled on the phone.
Thanking You
Yours faithfully,
(Your Name)
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Reply to the above
Dear Sir,
It was a pleasure to receive your order from our telephonic conversation I had fathomed that you had displayed a genuine interest in our product and would surely oblige us with your esteemed order. It is, I am certain, the first step to a long-lasting and cordial business contact between us which I shall pray, prospers with time.
We hope the consignment will reach you latest by ____________ (Date). The enclosed bill is to the amount of ____________ (Amount). We are offering you one month’s credit as agreed upon. Kindly take into consideration that we look forward to prompt payments.
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Thanking you once again and assuring you of our best co-operation always.
Yours faithfully,
(Your Name)