Letter Enquiring about the Hotel Accommodation – Sample

From
(Name)
(Address)
(Date)

To
The Manager
(Hotel Name)
(Address)

Dear Sir,

The name of your hotel has been recommended by a friend of mine who had the opportunity to enjoy your hospitality when he visited ____________ (Place) last year with his family.

I would be in your city on a holiday tour with my family next month. I would like to know if you could provide accommodation for a small family of ____________ (No. of Persons) persons including ____________ (No. of Children) children aged ____________ and ____________ respectively for ____________ days beginning from ____________ (Date). Our requirement is one large twin-bedded room, preferably on ____________ floor.

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If you can provide the above accommodation please send me immediately your tariff rates for full board so that I may order for the reservation of accommodation in your hotel.

Yours faithfully,
(Your Name)

Reply to the Above

Dear (Name),

Thank you for your letter of enquiry about hotel accommodation dated ____________. It gives me great pleasure to state that the desired accommodation is available for ____________ days beginning ____________ (Date).

I am enclosing a brochure giving full details of charges of our hotel. I hope you will give us an opportunity to welcome and serve you here in ____________ (Place). But you should send your order for reservation at the earliest as the bookings for October-November are always heavy and I would never like you to be disappointed.

Yours faithfully,
(Your Name)