Letter Enquiring About the Concessional Rates for Bulk Booking – Sample

From
The Director
(Company Name)
(Address)
(Date)

To
The Manager
(Hotel Name)
(Address)

Dear Sir,

We are interested in ____________ double and ____________ single rooms from ____________ (Date) to the ____________ (Date).

Please send us your usual rates and the special rates for this bulk booking.

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Thanking you

Yours faithfully,
(Company Name)
Director

Reply Offering Special Rates for Bulk Accommodation

From
The Manager
(Hotel Name)
(Address)
(Date)

To
The Director
(Company Name)
(Address)

Dear Sir,

With reference to your letter dated ____________ , we have pleasure in quoting our rates as under:

(No. of Rooms) Double Rooms @ ____________ (Amount) per room per day

(No. of Rooms) Single Rooms @ ____________ (Amount) per room per day

A concession of ____________% will be allowed on the above rates and ____________% on all food bills.

Please confirm your reservation with us before ____________ (Date), together with an advance of ____________ (Amount).

Thanking you

Yours faithfully,
(Hotel Name)
Manager