How to write Business Letters in English Language? (6 Samples)

Amazing collection of six business letters written in English language! Read letters on: 1. Write a Letter to Your Travel Agent for Booking a Seat for you in a Conducted Tour 2. Letter Regarding the Introduction of New Range of Products 3. Letter from the C.E.O. of a Company Regarding the Performance 4. Write a Letter to Your Distributor Informing About the Increase in Price 5. Write a Letter to a Human Resource Consultant for Hiring a CEO for the Organisation 6. Write a Letter for Appointing a Sole Distributor of Your Products.

1. Write a Letter to Your Travel Agent for Booking a Seat for You in a Conducted Tour

To
The General Manager,
(Company Name)
(Address)

Sir,

I would like to draw your attention to the advertisement in ____________ (News Paper Name) dt. ____________ for a conducted tour to Europe commencing from ____________ (Date). I would like to book four tickets for this tour which includes my two daughters and wife besides me. It would be very nice of you to send your executive to the below-mentioned ad­dress to collect the necessary and relevant documents, besides giving an overall idea of this tour.

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Your positive reply is awaited.

Thanking You

Yours Sincerely,
(Your Name)
(Address)

Write a Reply to the Previous Letter

To
(Name)
(Address)

Sir,

We thank you for the interest shown in us about the con­ducted tour of ____________ (Place). We would like to inform you that in this regard we need the following documents.

Passports of every individual.

Currency of ____________ (Amount) per individual.

Our executive will be visiting you on ____________ (Date) to col­lect the documents and the amount which should be in the form of a bank draft. For your information we are enclosing our brochures which will give you a fairly good idea. Any other query can be satisfied by our executive, ____________ (Name). Once again assuring you of our best services.

Thanking You

Yours Sincerely,
For (Company Name)
(Address)

2. Letter Regarding the Introduction of New Range of Products

To
(Bank Name)
(Address)

Sirs,

We take the pleasure of informing you that we are com­ing out with a new range of products in the Photocopier division and Fax division.

We have now introduced a complete new range of coloured photocopiers in a more compact size thereby giving your office a completely new look with a laptop fax machine. In order to complete in the market we have kept our prices very reasonable and your esteemed organisation being our client for the last ____________ (Years), we are also offering you a discount enclosed herewith for the various products.

Hoping to hear from you soon. Our executive will be vis­iting you shortly to brief you about the features of the products.

Assuring you of our competitive prices and the best of service.

Thanking You

Yours Sincerely,
(Company Name)
(Address)

3. Letter from the C.E.O. of a Company Regarding the Performance

To
The Regional Manager,
(Company Name)
(Address)

Dear (Name),

At the outset let me wish you “A Happy and Prosperous ____________ (Year)”. I hope you have already received my New Year Card. It was a matter of great shock that while reviewing the performance of the four regions, your region was found wanting in virtually every field. But the most dis­turbing trend was the financing activity which is virtually next to nothing.

You will appreciate the fact that being an experienced person yourself; the figures are nothing worth discussing. As the financial year is now on the verge of ending, I think you should take drastic measures to improve business in the Eastern region. I’m still hope­ful that with your experience and vast knowledge in the field you are capable of turning the tide in your favour.

Hoping to hear from you at the earliest, something posi­tive.

With Warm Regards,
(Your Name)
CEO, (Company Name)
(Address)

Reply to the Previous Letter

To
The CEO,
(Company Name)
(Address)

Sir,

I am extremely grateful to you for having placed confi­dence in me in spite of our below the average perfor­mance in my region. I squarely accept the fault being the In charge of this region. As you are aware Sir, the East­ern India market is very slow to respond to anything that is new. However, my team will not spare any effort to boost the business and I assure you that further I will not give you a chance to complain about my area and hope­fully will do better business in the Q4.

Assuring you once again of a better performance.

Thanking you

Yours Sincerely,
(Your Name)
Regional Manager
(Company Name)
(Address)

4. Write a Letter to Your Distributor Informing About the Increase in Price

To
(Company Name)
(Address)

Sir,

We would like to inform you that the recent price hike in the petroleum products has left no option to us but to hike the prices, albeit marginal, of the different lubricants and grease which we supplied to you earlier vide Order No. ____________, ____________ (Date). We would like to request your organisation to revise the prices by 10% which will enable us to continue with our uninterrupted supply so that your production schedule is not affected. In convenience caused is highly regretted, although we are equally helpless. Looking forward to your revised or­der at the present rate.

With Warm Regards,
Materials Manager
(Company Name)

Reply to the Previous Letter

To
The Materials manager,
(Company Name)
(Address)

Sir,

This is in reference to your letter no. ____________, ____________ (Date), regarding the recent price hike of 10% in all your products. As we have already given you our com­pete delivery schedule till ____________ (Date) and it is definitely going to upset our budget, but we understand your prob­lem also and keeping in view that we have a long busi­ness association which is definitely going to continue for a longer period of time, we request you to hike the prices to 8% which is quite acceptable to us.

Your kind consideration in this matter is solicited.

Thanking You.

Yours Sincerely,
Purchase Manager
(Company Name)

5. Write a Letter to a Human Resource Consultant for Hiring a CEO for the Organisation

To
(Company Name)
(Address)

Sirs,

We would like to inform you that our organisation requires a CEO to look after the operations in India. As we are a Korean firm and not much familiar with the Indian market, we have therefore looked up to your expertise in this matter as you are the top-notch human resource con­sultant of India and are rendering your services to some major industrial houses in India.

Kindly find enclosed the background of our company which will enable you to find out the suitable candidate.

You are requested to treat this matter as urgent.

With Warm Regards,
Manager HRM
(Company Name)

6. Write a Letter for Appointing a Sole Distributor of Your Products

To
(Company Name)
(Address)

Sirs,

This is in reference to your letter ____________ (Date) for the sole distributorship of our products. We are thankful to you for showing an interest in our products. As requested by your good selves, we hereby state to you our terms and conditions which are as follows:

(i) You have to lift a minimum value of ____________ (Amount) worth of products which will have the entire prod­uct range of consumer durables.

(ii) Your deposit with the company should be ____________ (Amount) which will be refunded to you when you de­cide to terminate your business dealings with us.

(iii) You have to furnish a detail of your business for the ____________ (Years) including your turnover which will be of utmost concern.

Thanking You

Yours Sincerely,
VP Marketing
(Company Name)