A purchase of stores through DGS&D is made by submitting intent on prescribed forms. The indentors, however, has an authority to make purchases of his own in respect of demand upto Rs. 25,000 in value and the DGS&D is not going to entertain demand upto this value. However, in the following circumstances, the directorate will entertain the demand of the indentors:
Rate or running contract for the stores required is in existent and the value of the individual item exceeds Rs. 1000.
If the stores’ requirement cannot be obtained conveniently by the indentors, in such cases the indentors has to describe in detail the efforts he has made for the purpose.
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Forms of Indents:
ADVERTISEMENTS:
The indents to be submitted to the directorate are to be prepared in duplicate and submitted on standard indent forms which are given as below:
(i) For civil indentors
(a) Form DGS&D 85.
ADVERTISEMENTS:
(b) Form DGS&D 86.
(ii) For defence services demands: Form DGS&D 81.
(iii) For supplementary demands on defence service: Form DGS&D 138.
Direct Demanding Officer (D.D.O):
Any individual indentor may be declared direct demanding officer against rate contracts, the responsibility of which is of the purchase section concerned. A separate list of D.D.O’s for each rate contract is maintained which is prepared directorate-wise and is cyclostyled. It should not be printed along with the contract.
ADVERTISEMENTS:
A Direct Demanding Officer is one who has an authority to place an indent directly from the items under the rate contract with the DGS&D. The criteria for inclusion in the list of demanding officers is that one has large and recurring demands for the particular store and does not have the particular status of an officer.
A request for inclusion in the list is made by the indentor which is routed through the coordination of the indentor in the list of D.D.O’s and the pay and accounts’ officers concerned are informed accordingly.
Fees For Services Rendered:
Since the DGS&D is a service department, no charges are made for services rendered by the central purchase organisation from the non-commercial civil departments of the Government of India. However, in respect of supplies made with effect from April 1, 1956, the departmental charges from the followings are to be made:
(i) Commercial Departments of the Central Government;
(ii) State Government;
(iii) Defence Services;
(iv) Quast-public Bodies; and
(v) Overseas Indentors.
