Records are beneficial to the school in various ways:
A. Benefits to the School:
(1) They serve as a reference while taking decisions in future.
(2) They serve as a norm while solving disputes.
(3) They are necessary in curriculum planning.
(4) They help in institutional planning – short range, medium range as well as long range.
(5) They help in locating significant information concerning each student’s progress quickly.
(6) They help in satisfying legal requirements.
(7) They reflect a school’s aims, objectives, policies, history, trends of development and change etc.
(8) They help in identifying a school’s weaknesses and determining whether academic or administrative changes are necessary.
(9) They help in preparing school budgets – annual and five-year.
(10) They help in identifying a school’s financial need.
(11) They help in determining the extent of school’s effectiveness in attaining its objectives.
(12) They help in assessing the desirability of school’s expenditure.
(13) They help in reducing and if possible, eliminating wastage and stagnation among students.
B. Benefits to Teachers:
(1) They help in acquiring knowledge about students’ background level of prior academic achievements and problems at the beginning of the academic year.
(2) They help in determining the aptitude and capacity of each student in the class.
(3) They help in identifying learning experiences to be provided vis’-a-vis’ individual needs and abilities.
(4) They help in determining the need for guidance of students.
(5) They help in identifying the weaknesses, if any, in the curriculum or the learning environment in the classroom.
(6) They help in determining necessary educational programmes for improving the curriculum and/ or the classroom learning environment.
(7) They help in making provisions for educational programmes for gifted children as well as slow learners.
(8) They provide help to teachers in giving feedback to students.
(9) They provide adequate knowledge about the school, its policies and practices, financial position, curriculum and students’ progress so as to enable teachers while conferring with parents and outsiders.
(10) They enable teachers to make appropriate classification of students.
C. Benefits to Students:
(1) Records help students to identify their strengths and weaknesses.
(2) They motivate students to improve their performance.
(3) They provide opportunities to students to develop their talents in accordance with their abilities.
(4) They enable parents and students to determine their need for guidance.
(5) They form a basis for further admission to other school or college.